Adding Subtitles to YouTube Video: Tips and Best Practices


When it comes to creating engaging and accessible videos, adding subtitles is essential. Subtitles not only make your content accessible to people with hearing impairments, but they also enhance the overall user experience by allowing viewers to follow along easily. In this article, we will discuss some tips and best practices for adding subtitles to YouTube videos.

Benefits of Subtitles

Before diving into the tips, let's quickly go over why subtitles are important for YouTube videos. Here are a few key benefits:

  1. Accessibility: Subtitles make your videos accessible to a wider audience, including those with hearing impairments and people who may not be fluent in the video's language.

  2. SEO Optimization: Adding subtitles increases your video's chances of being found in search results because search engines can crawl and index the text within the subtitles.

  3. Improved User Experience: Subtitles allow viewers to follow along with the content, especially in situations where audio may not be available or might be difficult to hear.

Now that we understand the importance of subtitles, let's explore some tips and best practices to help you add them effectively.

1. Use Accurate Transcriptions

The foundation of good subtitles is accurate transcriptions. Make sure the transcriptions are error-free, with correct spellings and punctuation. This ensures that the subtitles provide an easy-to-follow representation of the video's audio.

To transcribe your videos efficiently, you can use tools like PlainScribe, a web app that offers transcription, translation, and summarization services. PlainScribe supports a variety of large files and allows you to download transcriptions in SRT/VRT format for subtitles.

2. Keep Subtitles Concise

It's important to keep subtitles concise and to the point. Viewers should be able to read the subtitles comfortably without feeling overwhelmed by an excessive amount of text. Aim for a maximum of two lines of text on the screen at a time, and ensure that each subtitle stays on the screen long enough for viewers to read and understand it.

3. Sync Subtitles with Audio and Visuals

Subtitles should be synchronized with the audio and visuals of your video. Make sure the timing of the subtitles matches the corresponding dialogue or narration, and that they appear on the screen at the right moment. This synchronization allows viewers to follow the content seamlessly.

4. Use Clear and Readable Fonts

Choose fonts that are clear and easily readable. Avoid fancy or decorative fonts that may be difficult to read, especially for viewers with visual impairments. Opt for sans-serif fonts, such as Arial or Helvetica, and make sure the font size is legible on different devices and screen sizes.

5. Differentiate Speakers

If your video includes multiple speakers or characters, it's important to differentiate their dialogue in the subtitles. This can be done by using different colors or text styles for each speaker. By doing so, viewers can easily identify who is speaking, enhancing their understanding and engagement with the video.

6. Proofread and Review

Always take the time to proofread and review your subtitles before publishing your video. Check for any spelling or grammatical errors, as well as any synchronization issues. A thorough review ensures that your subtitles are accurate, professional, and enhance the viewing experience.

By following these tips and best practices, you can effectively add subtitles to your YouTube videos, making them accessible to a wider audience and improving the overall user experience.

Remember, if you need help with transcription as mentioned earlier, you can check out PlainScribe. Their flexible pay-as-you-go model allows you to transcribe or translate your files efficiently, ensuring your videos have accurate and professional subtitles.

Don't underestimate the power of subtitles in making your YouTube videos more inclusive and engaging. Start adding subtitles to your videos today and reap the benefits they bring!

PlainScribe Features:

  • Made for a variety of large files: Upload your audio and video files up to 100MB without worrying about any limits. PlainScribe takes care of processing and notifies you via email when it's done.

  • Flexible Pay-As-You-Go Model: Only pay for what you use, based on the number of hours of audio/video transcribed or translated.

  • Private and Secure: Your data's privacy is prioritized; PlainScribe automatically deletes it after 7 days, guaranteeing complete peace of mind.

  • Translate to 50+ Languages: PlainScribe supports transcription in various languages, as well as translation to English.

  • Summarize for Insights: PlainScribe creates a summarized version of the transcript for each 15-minute chunk, allowing you to quickly grasp the essence of the text.

For more information and to try out PlainScribe, visit their website at

Transcribe, Translate & Summarize your files

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