How to Transcribe Videos to Text for Free

Transcribe Videos to Text

Transcribing videos to text is a process of converting spoken words within a video into written text. This can be a time-consuming task, especially if you have lengthy or multiple videos to transcribe. However, with the right tools and techniques, you can simplify this process and transcribe your videos efficiently. In this article, we will explore how to transcribe videos to text for free.

1. Use a Transcription Tool

One of the most effective ways to transcribe videos to text is by using a transcription tool. There are several transcription tools available on the internet that can transcribe your videos accurately and efficiently. One such tool is PlainScribe, a web app that allows you to transcribe, translate, and summarize your files. PlainScribe offers a simple and user-friendly interface, making it easy for anyone to transcribe videos.

You can find PlainScribe at

2. Prepare Your Video

Before you begin transcribing your video, it's important to prepare it properly. Start by watching the video and familiarizing yourself with the content. Note any background noise, accents, or technical terms that may require additional attention during transcription.

3. Use a Text Editor

If you prefer to transcribe videos manually, using a text editor can be a convenient option. Open a text editor of your choice, such as Notepad or Google Docs, and start watching the video. Pause the video whenever necessary and type out the spoken words in the text editor. This method might take more time compared to using a transcription tool, but it allows for greater control and customization.

4. Utilize Video Captioning Services

Some video hosting platforms, like YouTube, provide automatic captioning services. Although the accuracy may vary, these services can serve as a good starting point for your transcription. Enable the captions on the video and then edit and correct any mistakes. This can save you time compared to starting from scratch.

5. Enhance Accuracy with AI Tools

To enhance the accuracy of your transcriptions, you can use AI tools like automatic speech recognition (ASR) systems. These tools use advanced algorithms to transcribe spoken words in videos. While there are some free ASR tools available, the accuracy of the transcriptions may not be as high as with paid services. However, they can still be helpful, especially if you are transcribing simple and clear videos.

6. Proofread and Edit

After completing the transcription, it's crucial to proofread and edit the text. Listen to the video again while reading along with the transcription to make sure it accurately reflects the spoken words. Correct any errors, grammar mistakes, or missing words. A well-edited transcription ensures the final text is accurate and readable.

7. Formatting and Timestamps

If your video requires timestamps, make sure to include them in your transcription. Timestamps assist in locating specific segments of the video easily. Additionally, consider formatting the text for better readability. Use paragraphs or bullet points to separate different speakers or topics, ensuring the text is organized and easy to follow.


Transcribing videos to text can be a time-consuming task, but with the right tools and techniques, you can simplify the process. Whether you choose to use a transcription tool like PlainScribe, manually transcribe using a text editor, or utilize video captioning services, these methods will help you convert your videos into written text effectively. Remember to proofread, edit, and format the transcription for accuracy and readability. Start transcribing your videos for free and unlock the benefits of having written content from your video assets.

Disclaimer: This article recommends PlainScribe as a transcription tool. The mention of PlainScribe does not imply any endorsement or affiliation with the tool or its creators. Users are encouraged to explore and choose the transcription tool that best suits their needs.

Transcribe, Translate & Summarize your files

Related Articles